How to get Personal Protective Equipment (PPE)

PPE Distribution Program

Remember, PPE is FREE for eligible researchers!

Active researchers in a UCSD lab will receive the following Personal Protective Equipment (PPE) through the EH&S-sponsored PPE Distribution Program:

  • 2 embroidered lab coats
  • 2 pairs of safety glasses
  • This program also includes FREE laundering service

Contact the PPE Fitting Room at ehs-ppe@ucsd.edu or (818) 534-2698 or visit their website: PPE Support for Researchers.

PPE FITTING ROOM
Marshall College: portable office trailer; open Monday - Friday, 10:00 AM to 3:00 PM

LAB COAT LAUNDERING MAILBOX LOCATION
Pacific Hall: outside the south entrance, adjacent to campus mailboxes

Who is eligible to participate?

UCSD faculty, research staff, post-doctoral researchers, visiting scholars, graduate students, paid undergraduate student workers, and long-term volunteers. Contact the PPE Office, ehs-ppe@ucsd.edu, for further details regarding eligibility.

How to receive your PPE

  1. Make sure your your lab manager or supervisor has added you as “ Lab Personnel” under your “ My  EH&S Profile” using the My Research Safety portal.
  2. Further, your manager/supervisor should add you as a member of the lab's " Laboratory Hazard Assessment  Tool"(LHAT) along with each associated  Hazard Control Plan (HCP). For additional troubleshooting and 1:1 assistance with these electronic safety applications, please contact the Division Safety Office, safetyofficer@biology.ucsd.edu.
  3. Once you have been added to the appropriate applications, please visit the PPE Office at your convenience for fittings of lab coats and safety glasses. Secondary PPE [PDF] may also be received if deemed essential for safe research by the LHAT module. Upon receipt of the lab coat order, external vendors will embroider and ship your customized lab coat directly to your laboratory within 5-6 weeks.
    EH&S PPE FITTING ROOM

    Location: 101 Marshal College (within portable office trailer)
    Hours: Monday - Friday, 10:00 AM to 3:00 PM
    Contact: ehs-ppe@ucsd.edu; (858) 534-2698

  4. In addition, EH&S supports a lab coat " loaner program" to maintain PPE requirements in the laboratory whilst customized coats remain on order. Please make sure to request a loaner lab coat during the initial fitting session. Alternatively, if your laboratory maintains spare lab coats, lab-based loaner PPE may be used until designated lab coats arrive so long as all such items are in good condition and fit properly.
  5. Finally, once you receive your personalized lab coats, please contact your supervisor or lab manager and outline the a. date received and b. lab coat type (standard white coat or flame resistant blue coat) to be entered into the lab's LHAT for safety compliance. Any resultant loaner lab coats must be returned to the EH&S PPE Office (for cleaning, recycling, and re-use by other research personnel). If necessary,  additional PPE may also be requested or purchased (e.g. prescription safety glasses) from campus EH&S. 

Researchers who will be on campus less than 6 months

People who will be on campus for less than 6 months may take part in the loaner lab coat program. Please contact the Division Safety Office, safetyofficer@biology.ucsd.edu, for further clarification and details. 

Researchers who are not UCSD student or staff

If you are not a UCSD student or staff member (i.e. visiting scholars, volunteers, etc.), you must have a UCSD Single Sign-On (SSO) affiliate account. Please contact your Biology HR representative for additional details.

Researchers who are not eligible for PPE Distribution Program

Researchers who do not wish to participate in the PPE Distribution Program

Lab members are authorized to use alternate lab coats not provided by the UCSD PPE Distribution Program if said coats are a.) in good condition and, b.) adhere to the PPE standard identified in the Laboratory Hazard Assessment process (LHAT).

Please review  Personal Protective Equipment - Requirements: Research Employees to learn how to effectively use the Laboratory Hazard Assessment Tool (LHAT) for hazard identification and risk mitigation.

Questions or concerns? Contact your Division Safety Officer at safetyofficer@biology.ucsd.edu or (858) 333-9791.